Dear Campus Partners,

Please note our Spring Semester Business Services updates which include important information on where to take trainings, deliver forms and pick up cards. We recommend you share this memo broadly and save it as a resource!

Payroll Documents
All documents not sent to the department email account, payroll@humboldt.edu can be hand delivered to the Payroll Office, SBS 353.  

Travel Cards and ProCards
All documents should be sent via Adobe Sign or via email, rather than hand delivering or sending paper copies through campus mail.

Travel Card
The Concur State Travel Card application has been converted into an Adobe Sign form. After filling out the cardholder and appropriate administrator, the form will route to the appropriate location. Once your card is ready for pick up, Please go to Accounts Payable, SBS 311. Any travel inquiries can be directed to travel@humboldt.edu. All travel (except SPF-funded) should be going through Concur; this includes students and guests as well.

Click this link to access Concur spring semester drop-in training sessions via Zoom:

10:00 a.m. - 11:00 a.m. Wednesdays

• February 2, 2022
• February 9, 2022
• February 16, 2022
• February 23, 2022
• March 3, 2022
• March 9, 2022
• March 16, 2022
• March 23, 2022
• March 30, 2022
• April 6, 2022
• April 13, 2022
• April 20, 2022
• April 27, 2022
• May 4, 2022
• May 11, 2022
• May 18, 2022

Procurement Card
The ProCard application is also in the process of being converted to an Adobe Sign form. In the meantime, we recommend manually loading and routing for approvals through Adobe Sign.

Any approvals should be incorporated into the single PDF rather than in the body of an email. Routing reconciliations through Adobe Sign can be a great way to collect signatures.

Click this Link to access Procurement Card spring semester drop-in training sessions via Zoom:

• 3:00 p.m. - 4:00 p.m., Wednesday, February 2, 2022
• 3:00 p.m. - 4:00 p.m., Wednesday, February 16, 2022
• 3:00 p.m. - 4:00 p.m., Wednesday, March 2, 2022
• 3:00 p.m. - 4:00 p.m., Wednesday, March 16, 2022
• 3:00 p.m. - 4:00 p.m., Wednesday, April 6, 2022
• 3:00 p.m. - 4:00 p.m., Monday, April 18, 2022
• 3:00 p.m. - 4:00 p.m., Wednesday, May 4, 2022
• 3:00 p.m. - 4:00 p.m., Monday, May 16, 2022

Non Pro-Card Payments
Please send all invoices and payment requests as a single PDF attachment per payment via email to humboldt.invoices@edmgroup.com. When not using a ProCard, these forms can include:

• Payment Requests
• Guest Lecturers
• Hospitality (ProCard preferred)
• Invoices
• SPF Travel (the DocuSign power form will route for you)
• Non-Student Stipends
• Voucher Change Requests (until they are in Adobe Sign)

EDM Group is a third party who will not read or incorporate anything in the body of an email; they will only add the single PDF attachment to CSUBUY. Approvals in the body of an email will not be sent to Accounts Payable, it must be included on the attached PDF. Please don’t cc the email on any follow up requests. 

All payment inquiries should be asked through CSUBUY (found in the myHumboldt portal) via the ‘Comment’ tab. Please visit our CSUBUY webpage under the Resources section towards the bottom for training, guides and videos.

Click this link to access CSUBUY spring semester drop-in training sessions:

10:00 a.m. - 11:00 a.m., Tuesdays

• February 1, 2022
• February 8, 2022
• February 15, 2022
• February 22, 2022
• March 1, 2022
• March 8, 2022
• March 15, 2022
• March 22, 2022
• March 29, 2022
• April 5, 2022
• April 12, 2022
• April 19, 2022
• April 26, 2022
• May 3, 2022
• May 10, 2022
• May 17, 2022

Change Requests
The Change Request Form is also being converted to an Adobe Sign form which will route appropriately. PO change requests can be emailed to procure@humboldt.edu. Voucher change requests can be sent to humboldt.invoices@edmgroup.com. Please do not send paper copies. 

Signature Authority Forms
Signature Authority Forms are also in the process of being converted to Adobe Sign forms. Until then, please email all forms to accountspayable@humboldt.edu. Please do not send paper copies.

Student Stipends/Awards
Student stipends should be emailed to hsu-cash@humboldt.edu. 

AR Billing Requests
AR Billing Requests should be emailed to accountsreceivable@humboldt.edu. 

Separating Employees
The Separating Employee Clearance Form is processed at the Cashiers windows on the 2nd floor of SBS.  Please bring your parking permit with you.

The SBS 345 and SBS 405 conference rooms can be reserved through 25Live.  If your event is within 7 days of scheduling, you may need to email or call Michelle Williams at mla5@humboldt.edu  C: 707-601-9849.  The keys for SBS 405 can be picked up in Accounting SBS 325