Dear Campus Community,

Effective November 1st guidelines outlined in the CSU Procurement & Travel policies will be enforced with actions for accountability. Noncompliance with policy will result in the action steps listed below.

Procurement Card Reconciliations

Accountability Action:

• 1st Violation: Written warning to Cardholder and one week to remedy the issue.
• 2nd Violation: Notification to Cardholder and approving MPP or Dean.
• 3rd Violation: ProCard shut off. Area must find another cardholder to facilitate all ProCard purchasing for at least two months.

 Travel Policy

Accountability Action:

• Monthly Reporting to Executives (VPs, Deans, COS).
• Warning at 30 days that the card will be shut off if travel expenditures have not been substantiated by the 60th day.
• Future travel will be suspended, and cards shut off until past travel is brought into compliance with the policy.

Procurement Policy

Accountability Action:

• Requires an email justification to your administrator and VP as to why the Procurement process was circumvented.
• Provide approved justification email included with payment supporting documentation.
• Any personal reimbursements run the risk of not being reimbursed.

Thank you for your continued support in maintaining compliance with CSU Policy and adhering to the guidelines to increase effective functionality for both the ProCard and Travel card programs. 

Please note – HMSPF maintains its own policies around procurement & travel. Accountability Actions may vary slightly at the discretion of Sponsored Programs.   

Support resources to maintain compliance can be found on our webpage, https://procurement.humboldt.edu/procard  and https://procurement.humboldt.edu/travel-policy