Contracts, Procurement, and Accounts Payable is pleased to announce the implementation of a new Official Guest Request Form, which will become required beginning next semester for all campus departments inviting official guests to provide speaking engagements, presentations, activities, or other services.

The form and instructions can be found here: https://www.humboldt.edu/strategic-business-services/official-guests

This new form replaces the previous practice of submitting backup emails and is designed to ensure clear, consistent, and complete documentation for every official guest visit. The form captures all details needed for proper audit support, including the purpose of the visit, service description, agreed-upon compensation, and logistical information.

Please note that this form will act as the final invoice for the guest’s services. It must be submitted to P2PInvoices@humboldt.edu and attached to your requisition in P2P before payment can be processed.

If you have any questions, please contact procure@humboldt.edu.

*Note: This guidance does not apply to HMSPF funding sources. For support related to Sponsored Programs Foundation activities, SPF offers Drop-In Zoom Hours every weekday from 2:00–3:00 p.m.