Facilities Management Year End Cutoff Dates
Major Budget Units (MBUs, i.e. Academic Colleges, IT, HR, Student Health & Wellbeing etc.), will be receiving a listing of all outstanding Facilities Management (FM) work by April 15th. MBUs and their Departments will be asked to prioritize all outstanding work orders and/or indicate any work requests that are no longer needed. We would like to have this information back to FM no later than May 1.

Work orders that are no longer needed will be canceled. Work orders that are non-essential or low priority will be placed on hold until Fiscal Year 2021-22 (July 1 at the earliest). Every effort will be made to complete any high priority work request by the end of the fiscal year. Billable work orders that are not completed by the end of this fiscal year (FY) will be billed for what has been completed and the remainder of work carried out and billed in FY 2021-22. Please keep this in mind as you review your open work orders and plan budgets for the next fiscal year.

No new work requests will be converted to open work orders by FM between May 17th and July 1st, except in cases of emergency.

New Integrated Work Management System
In conjunction with our year-end work order close-out process, FM will be transitioning to a new integrated work management system to track work requests, work orders, and key/access requests - FacilitiesLink. You should only notice a slight change in how you request services; the webform will still be accessible from the main FM website. This new system will provide the campus with greater functionality and transparency within the FM work order and key/access requests process. FM will offer training in the new fiscal year as soon as we are able. We are excited to share this with the campus community!